Record Statuses
The following table lists the record statuses used in the RDA Publishing Workflow.
| Status | Definition |
|---|---|
|
Draft |
The record has not been published and is still being worked on by the user. |
|
Approved |
The record is ready for manual publication. Records with Approved status are not visible in Research Data Australia. Data providers need to enable the 'Manually Publish Records' flag in their Data Source Account settings to trigger manual records publication. |
|
Published |
The record has been published. These records are visible in Research Data Australia. |
|
Deleted |
The previously 'Approved' or 'Published' record has been deleted. These records can be restored via the history tool. |
What is the difference between the record statuses?
| Record Behaviour | Draft | Approved | Published | Deleted |
|---|---|---|---|---|
|
Changes status to 'Draft' upon edit |
NA |
✔ |
X |
X |
|
Creates duplicate 'Draft' record upon edit |
NA |
X |
✔ |
X |
|
Can be restored via Deleted Records page if deleted |
X |
X |
✔ |
NA |
|
Discoverable in Research Data Australia |
X |
X |
✔ |
X |
|
Visible on Manage My Records screen by default |
✔ |
X |
✔ |
NA |
|
Visible on Manage My Records screen if 'Manually publish records' is enabled |
✔ |
✔ |
✔ |
NA |