Registering for Research Vocabularies Australia

Use a Vocabulary

Using any of the published vocabularies in Research Vocabularies Australia does not require registration:

• Use an available vocabulary in my own system using an ARDC widget (Vocabulary Widget)

• Query an available vocabulary via SPARQL or the Linked Data API/SISSVoc (SPARQL endpoint and Linked Data API)

Give Feedback on Vocabularies

Similarly, sending your feedback on vocabularies does not require registration:

• Request for the addition of a vocabulary: Simply email services@ardc.edu.au . A Service Desk issue (HELP-XX) will be created and you will receive a response from ARDC when the vocabulary has been added or an explanation of why a vocabulary cannot be added or if we need more information

• Suggest a change or correction to an existing vocabulary: Access MyVocabs using your AAF or social media account

Publish a Vocabulary

Research Vocabularies Australia provides two options to publish a vocabulary. Both options require registration.

• Publication without using the RVA editor (RVA > MyVocabs > Add a new vocabulary)

  1. MyVocabs registration is required if you are not an existing Data Source Administrator (DSA) for your organisation. 

• Publication using RVA editor:

  1. First, register to get access to the RVA editor to create your vocabulary.

  2. Publish the vocabulary you created in the RVA editor to RVA portal using your AAF account (RVA > MyVocabs > Add a new vocabulary from PoolParty). MyVocabs registration is required if you are not an existing Data Source Administrator (DSA) for your organisation.
     

MyVocabs registration procedure

Assumptions:

• Initial discussion to use the Research Vocabularies Australia portal with the organisation's ARDC Outreach Officer commenced

• ARDC Checklist: Using Research Vocabularies Australia discussed and completed, copy sent to the RVA Product Manager or to services@ardc.edu.au (NOTE: Other services can be added or subscribed to at a later stage)

Procedure:

IMPORTANT Note:  Existing Data Source Administrators (DSAs) who wish to publish a vocabulary for their organisation can use their AAF account to login to MyVocabs and they will automatically have the permission to publish a vocabulary for their organisation.

1. Go to https://vocabs.ardc.edu.au/

2. Login to MyVocabs using your AAF account or social media account (this will create your identity in RVA Portal).

3. Send a request to access RVA portal for your organisation using the “Request for RVA Access/Registration” form available at the ARDC Self-service Portal.

   1. Organisation Info

      1. Organisation Name: Select from the list. If your organsiation is not on the list, please choose ‘New Organisation’ and then enter your organisation name on the field provided.

   2. User Information (initial requirement)

      1. Primary Contact Name

      2. Primary contact email address 

   3. Request Details

      1. Access Requirements

      2. Environment

4. Add additional information or instructions as needed

5. Submit request by clicking the ‘Send’ button at the bottom of the page.

6. You will be given a reference number and an email notification when you successfully send your request.

7. ARDC Services will grant your access and you will get a notification when your request is complete.

RVA Editor (PoolParty) registration procedure

Assumptions:

• Initial discussion to use the Research Vocabularies Australia editor (login to ARDC PoolParty) with the RVA Product Manager has commenced

• ARDC Checklist: Using Research Vocabularies Australia discussed and completed, copy sent to the RVA Product Manager or to services@ardc.edu.au (NOTE: Other services can be added or subscribed to at a later stage)

Procedure:

1. Send a request to access RVA portal for your organisation using the “Request for RVA Access/Registration” form available at the ARDC Self-service Portal.

2. Be ready to provide the following information in the form:

   1. Organisation Info

      1. Organisation Name: Select from the list. If your organisation is not on the list, please choose ‘New Organisation’ and then enter your organisation name on the field provided.

   2. User Information (initial requirement)

      1. Primary Contact Name

      2. Primary contact email address 

   3. RVA PoolParty Information

      1. PoolParty access level for each user  (optional, these can be provided at a later stage)

   4. Vocabulary Preliminary Info 

      1. Number of vocabularies you wish to publish initially

      2. Natural language(s) used in those vocabularies

      3. Vocab format(s) (optional)

      4. Preferred vocabulary URI pattern

      5. Preferred vocabulary title to appear in PoolParty

3. Have the RVA Service Schedule ( RVA service schedule_2024_FINAL_V2.pdf ) signed by an authorised representative of your institution. If you are only intending to explore PoolParty service, you need to clearly state this information in the ‘Additional information’ section of the form.

4. Add a scanned copy of the signed participant agreement to the form.

5. Submit request by clicking the ‘Send’ button at the bottom of the page.

6. You will be given a reference number and an email notification when you successfully send your request.

7. You will receive a notification from ARDC with your PoolParty account details. For security reasons, user accounts and passwords will be emailed directly to users. You should receive the following information from us:

   1. Your PoolParty project details (organisation name, project name, etc)

   2. Your user accounts (emailed individually)

   3. Relevant links and documentation.

Guides/Help:

| Service Description |Vocabulary Widget |

Service Access:

| Vocabulary Portal| ARDC PoolParty|