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<<DO NOT PUBLISH>>

Key messages from the Guide to Research Grants and Projects Discovery Service

  • This discovery service is for research grants, projects and programs with relevant search filters, viewing and reporting
  • Funders supply RDA with information about grants
  • Research institutions (contributors) provide RDA with information about research projects
  • ARDC encourages institutions to supply information about all of their research projects (for linking with grants, data sets, publications etc)
  • A globally unique, persistent and resolvable identifier exists for every grant in RDA and this identifier should always be used when describing research outputs resulting from the grant
  • The CrossRef organisation maintains a global Taxonomy of research funder names with assigned DOI. This taxonomy should be used for supplying funder names
  • The Research Activities API allows machines to query this information
  • ARDC would appreciate feedback on this service using the Feedback button on the relevant RDA screen

Background

Research Data Australia (RDA) has a separate, customised search for research activity. This is a pilot service which is subject to review and input from different audiences to improve its usability and meet new requirements before a second version in 2016. Please report problems or suggest improvements using the Feedback button which is at the bottom right of every screen on RDA.

The types of users and requirements we envisaged when designing this service were:

Researchers:

Looking for

Research Data Australia has a custom search interface for research activities including grants, programs, and projects. This discovery service includes grant information from  Australia's principal research funders as well as project descriptions from some institutions and agencies. These descriptions can include connections to related datasets and publications.

This search facility can be useful in a number of scenarios including:

Extracting
  • researchers looking for current or earlier research in areas related to their current study
  • Looking for research grants awarded to specific colleagues in their field
  • Building
    • researchers wanting to extract a list of the research projects they have been involved with
  • Looking at the research being funded by particular funder(s) to see if their own proposal fits with that funder
  • Research Managers:

  • Analysing research being conducted at their own or competitor universities
  • Looking
    • research managers wanting to build research profiles for their institution and their researchers

    Librarians:

    • Finding the correct grant identifier with which to tag publications and data collections (possibly Institutional Repository staff)

    Funders:

    • funders looking at the prior research experience of applicants for new funding
  • Looking at research being funded by other funding bodies
  • Research grants and projects: ARDC Discovery service Guide

    This guide explains how to make the best use of this service. It also describes the scope and purpose of this aggregation of grant information from various funders and project information from research institutions.

    The guide describes the service from a human interaction standpoint. There is also a Research Grants API

    Accessing the service

    The Research Grants and Projects search service can be accessed from Research Data Australia via the 'Explore' menu option - 'Grants and Projects' or via Advanced Search.

    There is also a Research Activities API which allows machines to interrogate this same grant information. This machine interface is

    already

    used by some institutional repository systems and publishing systems as a lookup and validation service for tagging research outputs with related grants.

    Research grants and projects GuideImage Removed

    Accessing this service

    This search service can be accessed via the 'Explore' menu option - 'Grants and Projects' or also via the Advanced Search. The direct link is http://researchdata.ands.org.au/grants.

    To use the related Research

    Grants

    Activities API see the Research

    Grants

    Activities API Documentation.

    Scope of research activity descriptions in

    RDARDA aggregates grant

    Research Data Australia

    Research Data Australia aggregates research activity information supplied by multiple research funders and project descriptions supplied by universities, research institutions and agencies.

    Grants

    (supplied by funders)Grant descriptions are the responsibility of the funder.

    and Programs

    Funders may provide program funding descriptions as well as descriptions of the grants awarded via those programs. Some funders provide public access to their history of funding grants through an online search, downloads on their websites, or both. Each funder has their own format and structure for describing grants and their information may have detail that is absent in Research Data Australia. 

    At the bottom of the Explore Grants and Projects home page is a list of the funders who contribute grant descriptions to

    RDA

    Research Data Australia. Click on a funder name to view information about the funder, their funding programs and information about their grant data with any caveats on usage, quality and currency.

    Funders may also provide program funding descriptions as well as the grants awarded via those programs. RDA will support this hierarchy in a future release.

    Some funders provide public access to their history of funding grants through an online search, downloads on their websites, or both. Each funder has their own format and structure for describing grants and their information may have detail that is absent in RDA

     A globally unique, persistent and resolvable identifier (PURL) exists for every grant in Research Data Australia.

    Currently the funders included in the service are:

    ARDC with
    • an extract from their grants system twice per year. This contains descriptions of all their grants awarded since 1998.
    • The Australian Research Council (ARC): provides
    ARDC with
    • descriptions of all the grants for projects, programs, infrastructure, equipment and fellowships it has awarded since the inception of the National Capital Grants Program (NGCP) in 2001.
    • The Department of the Environment
    .

    ARDC has a forward plan to obtain grant information from other funders to add to RDA. Two new funders, the Goyder Institute and the Department of Environment have already supplied grant information for publication.

    Projects (Supplied by RDA Contributors)

    Since Release 15 of RDA in April 2015, Activity records are no longer returned in the main RDA search. They will only be found when using the Grants and Projects search. As a result of this change, ARDC now encourages contributors to supply descriptions (or Activity records) for as many research projects as possible, both past and current, regardless of whether there is currently a related collection description in RDA.

    Project descriptions are the responsibility of the research institution who contributes the information
    • : provides information related to the National Environmental Science Program (NESP) supporting six themed research hubs, along with projects to address emerging environmental research needs.

    Projects

    Project descriptions are contributed by research institutions, typically the institution responsible for managing the project.

    If the project is funded by a research grant described in RDA, it is very important that the grant's purl identifier is recorded in an identifier element for the project so that the project and grant descriptions can be linked. This makes it possible for RDA to infer a data collection is the output of a research grant, even when it is only linked to the project. This is an important link in the research discovery context as publication outputs are also linked to the grant identifier.

    If the corresponding grant has not been provided to RDA by the funder, and thus has no purl grant identifier, then supplying the funder and grant ID as part of the research project description is still encouraged.

    Institutions

     Institutions may also supply information about research programs which may include a number of projects and be broader in their objectives than focused studies.

    RDA will support this hierarchy.

    The RDA Content Providers Guide and the ARDC Data Connections Strategy are all document aspects of contributing project records and were expanded as part of Release 15.

    Some of the quality issues currently occurring with project descriptions are:

    • Activity types other than grant, project or program
    • Projects without a link to the institution that manages the project - "isManagedBy"
    • No funding information
    • Start and end dates for the project are not included or have been encoded in the wrong RIF-CS element, i.e. temporal coverage instead of existence dates

    ARDC will be working with our contributing partners to assist with resolving some of these issues.

    Data Collections

    Contributors of Data Collection descriptions to RDA are encouraged to include in them a reference to the grant and/or project which funded/generated the data. When viewing a research grant or project in RDA these dataset outputs will be listed. Further details can be found in the Content Providers Guide Activity element page.

    Publications

    Institutional Repositories are now tagging

    Links to Publications

    Institutional Repositories tag their open access versions of publications with the

    purl

    PURL identifier for the research grant which funded, or partially funded the work. These publication descriptions are harvested by the National Library of Australia into their Trove service to provide a central discovery service for Australian research publications.

    We are able to include these

    These related publications are included on the view page for the grant in

    RDA

    Research Data Australia.

    Naming funders

    For those funders not supplying grant information to RDA yet, a

    Look up Funders

    A global list of research funders is maintained by the CrossRef organisation in their FundRef registry. Each funder is assigned a DOI by CrossRef. When researchers are submitting articles to journals for publication, they are asked to select from this list of names and then add the grant IDs as free text.

    RDA

    Research Data Australia uses this same list of funder names and every Australian entry in the FundRef registry has an entry in

    RDA

    Research Data Australia. This list of funders is available for machine lookup via our Research

    Grants API and also via a link at the bottom of the 'Explore Grants and Funders' home page.

    Both the identifier and the key for a funder's party record in RDA is the FundRef DOI assigned to them by CrossRef. Contributors should contact services@ands.org.au if they can't find a funder record in RDA for an organisation funding a research project at their institution.

    Once grant descriptions from a funder are recorded in RDA, the funder will then appear in the carousel of funders on the Grants and Projects home page with a link to their funder page.

    If you have any questions about this service, please email services@ands.org.au. You can also use the Feedback button on the bottom right of every screen in RDA to suggest service improvements or report problems.

    Terms of

    Activities API.

    Service terms of use

    NHMRC grant information Terms of Use - describes the terms of services that govern the access to the NHMRC activity records in Research Data Australia or through the Research

    Activity

    Activities API. Particularly it explains the scope of provided information, the update frequency and the maintenance procedure.

    ARC Grant Information Terms of Use - describes the terms of services that govern the access to the

    NHMRC

    ARC activity records in Research Data Australia or through the Research

    Activity

    Activities API. Particularly it explains the scope of provided information, data currency information and the maintenance procedure.

    ...